Case Study | Fingrid Streamlines Document Management with M-Files

The Challenge

• Documents spread across outdated systems

• Duplicate files and version control issues

• Inefficient, folder-based storage

• Need for strong cybersecurity and risk management

• Desire for a scalable, easy-to-use solution

The Solution — M-Files

After rigorous testing and security audits, Fingrid selected M-Files for its:

• Metadata-driven search (eliminating file duplicates)

• Automated version control and audit trails

• Integration with Microsoft Office, Teams, and SharePoint

• Mobile accessibility for staff anywhere, anytime

Benefits

1. Efficiency & Cost Savings – One platform for all document and process management, reducing IT overhead.

2. Integration – Direct access in Teams and Office; seamless publishing to intranet.

3. Security & Compliance – Metadata-based permissions protect sensitive data.

4. Collaboration – Internal teams and suppliers work on the same up-to-date documents.

5. Risk Reduction – Automated workflows and lifecycle management improve control and transparency.

“Our document management is now an intelligent information service, available anytime, anywhere – even on mobile.”
— Marjaana Kivioja, Communications & Information Management Manager, Fingrid Oyj

Results

• Faster document retrieval and reduced duplication

• Improved compliance and security posture

• Stronger collaboration with internal and external stakeholders

• Transparent, automated processes supporting growth

For any further information regarding how Advance can help implement a successful digital process in your industry, get in touch with us here. We’re here to help!