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Unlocking the Power of M-Files + Microsoft: The Next Chapter for Microsoft SharePoint Users

Unlocking the Power of M-Files + Microsoft: The Next Chapter for SharePoint Users

As one of Australia’s first M-Files resellers, we’ve helped businesses transform how they manage documents and information. Today, we’re excited to announce a new era: the native partnership between M-Files and Microsoft 365, delivering a breakthrough for every organisation invested in SharePoint.

Why This Matters for SharePoint Owners

SharePoint has long been the backbone of collaboration and content management for many companies. But as requirements grow - think compliance, workflow automation, and AI-driven insights - SharePoint alone can leave gaps. That’s where the M-Files partnership changes everything.

Key Pain Points Solved

  • Information Silos & Duplication
    M-Files creates a single source of truth across SharePoint, Teams, Outlook, and beyond, eliminating version confusion and scattered files.

  • Manual, Error-Prone Processes
    Metadata-driven automation replaces folders and manual tagging, making it easy to classify, find, and manage documents - no more hunting for the latest version.

  • Compliance & Governance Challenges
    Advanced audit trails, permissions, and retention policies ensure you meet even the strictest industry regulations, right inside your Microsoft environment.

  • Poor User Adoption
    Users work within familiar Microsoft tools - no need to learn a new system. M-Files enhances SharePoint, rather than replacing it, so your investment is protected.

  • Inefficient Collaboration
    Native co-authoring and intelligent workflows streamline teamwork, whether you’re in the office or remote.

Now: Leverage the Full Power of Microsoft’s AI

With the latest updates, M-Files is the first document management system to store content within Microsoft 365 natively. This unlocks seamless access to Microsoft’s advanced AI capabilities, including:

  • Microsoft Copilot Integration
    M-Files content is now directly available to Microsoft 365 Copilot, allowing users to ask questions, summarise documents, generate reports, and automate tasks using natural language, grounded in the most accurate, up-to-date information from both M-Files and SharePoint.

  • M-Files Aino
    M-Files’ own AI, Aino, works alongside Microsoft’s AI to organise, classify, and secure documents automatically, ensuring compliance and surfacing insights across all your content.

  • Agentic and Generative AI Experiences
    Users can leverage AI to automate workflows, extract insights, and make smarter decisions - without leaving their familiar Microsoft 365 environment.

  • Unified Security and Compliance
    All AI-driven actions respect your organisation’s security boundaries and compliance policies, powered by Microsoft Purview and M-Files’ robust governance.

  • Future-Proof Innovation
    This partnership ensures you benefit from the latest AI advancements from both Microsoft and M-Files, with joint updates and innovation rolling out continuously.

What’s Different with M-Files + Microsoft 365?

Who Benefits Most?

  • Everyday Professionals/Workers: Effortless document access, co-authoring, and collaboration.

  • IT & Compliance Teams: Simplified governance, reduced risk, and audit readiness.

  • Executives: Higher productivity, maximised Microsoft ROI, and lower operational risk.

  • Highly Regulated Industries: Legal, finance, healthcare, engineering, and government gain robust compliance and records management.

Real-World Impact: Meeting Compliance & Traceability Challenges

We’ve seen firsthand how M-Files helps clients meet the toughest compliance and traceability requirements. For example, with Mitani - a leader in the food manufacturing sector - our M-Files solution enabled:

  • Transparent, Auditable Processes: Every document and process step is tracked, ensuring full traceability for audits and regulatory reviews.

  • Streamlined Compliance: Automated workflows and metadata-driven organisation make it easy to adhere to industry standards and respond quickly to compliance checks.

  • Quick Access to Critical Information: Teams can instantly locate the right documents, reducing delays and errors in compliance reporting.

This approach has empowered Mitani to digitise content management, streamline business processes, and maintain the highest standards of transparency and accountability. - Read more here

Unified Experience, Continuous Innovation

  • No More Rip-and-Replace: Keep your SharePoint customisations and workflows - M-Files embeds seamlessly.

  • Unified Experience: Access everything you need within SharePoint and Microsoft 365.

  • AI-Driven Productivity: Harness the best of Microsoft’s AI and M-Files automation for smarter, faster work.

  • Continuous Updates: Stay ahead with ongoing enhancements from both Microsoft and M-Files, ensuring your business is always at the forefront of innovation.

To discuss how you can automate your work, improve efficiency, and get more value from SharePoint, contact us, and one of our experts will be in touch.

Email: sales@advance.net.au
Or call us on +61 8 8238 6500

As Australia’s trusted M-Files experts, we’re here to help you get the best of both worlds.

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